Can I seat people by department automatically?

Yes. Add a department name to each attendee in the Roster tab, then add a "Group Together" constraint. The solver will seat teammates at the same table.

What layouts are available for corporate events?

Theater rows (with center aisle), banquet rounds, U-shape, seminar, cabaret, chevron, and breakout pods. All are pre-built and ready to use.

How many attendees does it support?

Up to 1,000 attendees. For events over 500, the solver may take a few seconds — a progress indicator shows during generation.

Can I export the floor plan for my venue coordinator?

Yes. Export as PDF (via browser print), PNG image, or share via a link. The PNG and PDF include the full labeled chart your coordinator needs.

Corporate Event Seating Chart Generator

Free floor plan builder for conferences, galas, and corporate dinners. Theater, banquet, cabaret, and breakout pod layouts.

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Intimate family-style and round table layouts

What it does

Department and team grouping

Tag attendees with a department or team. The solver seats group members at the same table automatically.

VIP and speaker placement

Mark executives, speakers, and sponsors as VIP. They are automatically placed in front-of-room seats.

Theater and cabaret layouts

Choose from theater rows with a center aisle, cabaret rounds open toward the stage, or classroom-style rows for training.

Breakout pod layouts

Generate separate charts per breakout session from the same attendee list.

Dietary and meal tracking

Track dietary restrictions and meal choices. Export a per-table caterer report for your venue.

Attendee QR seat finder

Generate a QR code for the entry table. Attendees scan and search their name to find their seat.

How to use Corporate Event Seating Chart Generator

1
Add your attendee list
Enter names or import from CSV. Add department/team groupings so the solver knows which people should sit together.
2
Choose a layout
Select theater rows for presentations, banquet rounds for dinners, cabaret for awards shows, or breakout pods for workshops.
3
Set constraints
Place VIPs and speakers near the front, group departments at the same table, and separate competing companies if needed.
4
Generate the floor plan
Click Generate. The solver respects all grouping and proximity constraints automatically.
5
Export for your team
Print the floor plan, export PNG for slide decks, or generate a QR code attendees scan at the door to find their seat.

Why most corporate events still use Excel

Paid enterprise tools like AllSeated and Social Tables cost $20–$200 per month. For internal events and conferences under 500 people, that is rarely justified. Most event planners default to Excel or PowerPoint — which work, but require manual layout and offer no constraint logic. This tool fills that gap: serious features, free, no account.

Frequently Asked Questions

Can I seat people by department automatically?: Yes. Add a department name to each attendee in the Roster tab, then add a "Group Together" constraint. The solver will seat teammates at the same table.
What layouts are available for corporate events?: Theater rows (with center aisle), banquet rounds, U-shape, seminar, cabaret, chevron, and breakout pods. All are pre-built and ready to use.
How many attendees does it support?: Up to 1,000 attendees. For events over 500, the solver may take a few seconds — a progress indicator shows during generation.
Can I export the floor plan for my venue coordinator?: Yes. Export as PDF (via browser print), PNG image, or share via a link. The PNG and PDF include the full labeled chart your coordinator needs.

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